Using the 6 month assessment Look Up Tool

Overview

The new 6M Look Up Tool is designed to streamline the process of finding and completing 6-month assessments independently of hospital and community team record status. This guide walks you through how to use the tool, key differences from the previous method, and how to finalise and lock records.

Accessing the 6M Look Up Tool

To access the tool:

1. Navigate to new.strokeaudit.org

2. Go to Your team > Six Month Dataset > Study Records > Add record

3. Then press 'Look Up'

4. This will open up the patient look up form

Searching for a Patient Record

Matching Criteria

To locate a patient’s record, enter at least one of the following then press search:

• SSNAP ID (Patient Audit Number)

• NHS Number

If one of them is not available, you must provide extra identifying details:

Extra information is required. Please answer one of the following (3a, 3b, or 3c):

3a. Date and time of arrival at first hospital:

• dd/mm/yyyy --:--

OR

3b. Date of arrival at first hospital:

• dd/mm/yyyy

AND

Date of onset:

• dd/mm/yyyy

3c. Two of the following:

• Last Name

• Date of Birth (dd/mm/yyyy)

• Postcode

Example with known SSNAP ID and NHS number:

Example with only either SSNAP ID or NHS number known:

Once you have successfully looked up a record, section 1 will be auto-completed with the patient details as below:

Completing and Locking a Record

Once you have found the patient’s record:

1. Enter the 6-month assessment data in section 8.

2. Save your progress.

3. Once complete, lock the record to finalize the entry.

 4. Make sure you lock the record as above and then the status will be locked.

 

Key Differences from the Previous Method

Feature	Previous System	New 6M Look Up Tool
Data Access	Part of hospital/community team records	Standalone dataset
Responsibility	Hospital/community teams transferred records directly	Teams look up their records to input 6-month assessments
Usability	Dependent on discharge status	Independent of discharge status
Flexibility	Required manual transfers	Easier self-management
Efficiency	Used to allow inpatient and community teams to submit records with S4 and S7 unlocked to 6M Providers	These sections are no longer visible on the 6M Dataset, therefore no need to use extra time to revoke wrongly transferred records

Summary

• The 6M team is now responsible for locating and completing records.

• The lookup tool allows searches by SSNAP ID, NHS number, or additional criteria.

• Records can be completed and locked independently of the hospital/community team’s discharge status.

• This change makes assessments easier and more efficient for 6M teams.

For further assistance, contact the SSNAP support team at [e-mail]